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If there are differences in the language versions, the English version applies.
Data privacy statement
Any collection, processing and use (hereinafter “use”) of data is solely for the purpose of providing our services. The services of DEON have been designed to use as little personal information as possible. For that matter, “personal data” is understood as all individual details about a person or factual circumstances of an identifiable natural person (so-called “affected person”). The following statements on data protection describe what types of data are collected when accessing our website, what happens with these data and how you may object to data usage.
1 General information on data processing
1.1 Person Responsible (Controller)
Responsible within the meaning of the EU General Data Protection Regulation (GDPR) and the new Federal Data Protection Act (BDSG):
1.2 Protection of your data
We have taken technical and organizational measures to ensure that the requirements of the EU General Data Protection Regulation (GDPR) are met by us, as well as, by external service providers working for us.
If we work with other companies to provide our services, such as email and server providers, this will only be done after an extensive selection process. In this selection process, each individual service provider is carefully selected for its suitability in terms of technical and organizational data protection skills. This selection procedure will be documented in writing and an agreement on the order processing of data (order processing contract) will only be concluded if the third party complies with the requirements of Art. 28 GDPR.
Your information will be stored on specially protected servers. Access to it is only possible for a few specially authorized persons. Our website is SSL/TLS encrypted, as can be seen by the https:// at the start of our URL.
1.3 Erasure of personal data
We process personal data only if necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.
2 Use of data on this website and in logfiles
2.1 Scope of processing personal data
When visiting our website, our web servers temporarily store every access in a log file.
The following data is collected and stored until automated erasure:
- IP-address of the requesting computer
- Date and time of access
- Name and URL of the retrieved file
- Message if the retrieval was successful
- Detection data of the browser and operating system used
We or our partners may process additional data occasionally. You will find information about this below.
2.2 Legal basis for processing personal data
The legal basis for the temporary storage of the data and log files is Art. 6 para. 1 s. 1 lit. f) of the GDPR. Our legitimate interest is to make our website accessible for you.
2.3 Purpose of data processing
The processing of this data serves: the purpose of enabling the use of the website (connection establishment), system security, the technical administration of the network infrastructure, as well as to optimize the website. The IP address is evaluated only in case of attacks on our network infrastructure or the network infrastructure of our internet provider.
Furthermore, no input of your personal data is required to use our website.
2.4 Duration of storage
As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out. This happens as soon as you close our website. Our hosting service might use data for statistical purposes. Any personal data will be anonymized for this.
2.5 Right of objection and erasure
The data processing is necessary in order to present the website and to ensure the website’s operation. Therefore, objecting is impossible.
2.6 Microsoft Azure
2.6.1 Description and scope of data processing
We have leased data centers in Microsoft Azure for the operation and provision of this website. These data centers meet various certifications, including ISO 27001. The operator of the data centers is Microsoft Ireland Operations, Ltd, One Microsoft Place South County Business Park Leopardstown Dublin 18, D18 P521, Ireland. A subsidiary of Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052, USA.
2.6.2 Legal basis for data processing
The legal basis for data processing according to the above paragraphs is Art. 6 para. 1 lit. f) DSGVO. Our interests in data processing are in particular to ensure the operation and security of the website, to study the way visitors use the website, and to facilitate the use of the website.
2.6.3 Purpose of data processing
The data processing takes place for the purpose of enabling the use of the website. It serves the system security, the technical administration of the network infrastructure, as well as the optimization of the Internet offer.
2.6.4 Duration of storage
The data will be deleted if the purpose of the data storage has been fulfilled and no contractual, official or legal regulations prevent a deletion.
2.6.5 Right to objection and erasure
The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.
3.1 Description and scope of data processing
- Your cookie-settings
- Language settings
3.2 Legal basis for data processing
The legal basis for the processing of data for cookies, which serve only the functionality of this website, is Art. 6 para. 1 s. 1 lit. f) GDPR.
The legal basis for the processing of data by cookies, which do not only serve the functionality of our website, is Art. 6 para. 1 s. 1 lit. a) GDPR.
3.3 Purpose of data processing
Our legitimate interests are to provide you with a working website connection and to ensure a comfortable use of this website. Also, we need to process your personal data to solve occurring safety and security issues, as well as to ensure system stability.
3.4 Duration of storage
This website uses the following types of cookies. The extend and function of each are being explained below:
- Transient cookies (see a)
- Persistent cookies (see b)
- a) Transient cookies are automatically deleted when you close the browser. This is especially true for session cookies which store your session ID, with which various requests from your browser can be assigned to your session. This will allow your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close the browser.
- b) Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie.
3.5 Right to objection and erasure
You have the possibility to revoke your consent to the data processing by means of cookies, which do not only serve the functionality of the website. In addition, we do not set cookies until you have agreed to set cookies when you visit the site. In this way, you can prevent data processing via cookies on our website. You can also delete the cookies in your browser’s security settings at any time. Please note that you may not be able to use all the features of this website. The setting of cookies can also be prevented at any time by appropriate settings in your internet browser.
4.1 Description and scope of data processing
Via our website it is possible to contact us via e-mail or via contact form. This will require different data to answer the request, which will be automatically saved for processing. The following data are required to process your request:
- Email address
Your data will not be passed on to third parties, unless you have given your consent.
4.2 Legal basis for data processing
The legal basis depends on Art. 6 para. 1 s. 1 lit. b) GDPR.
4.3 Purpose of data processing
The processing of personal data from the input form is used solely handling the contact request.
4.4 Duration of storage
The data will be deleted as soon as we answer your request. There might occur rare cases when legal or contractual retention periods interfere with the erasure of your personal data. In this case your data will be deleted after these periods.
4.5 Right to objection and erasure
The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us, they can object to storage of their personal data at any time. In such cases, the conversation cannot be continued. All personal data that has been stored in the course of the contact will be deleted.
4.6.1 Description of data processing
We offer you the opportunity to contact us via WhatsApp using your mobile phone. This is only possible if you have or are installing WhatsApp on your mobile phone. The advantage for you is that you can contact us via WhatsApp. Responsible for data processing jointly with us is: WhatsApp Ireland Limited, 4 Grand Canal Square, Grand Canal Harbor Dublin 2, Ireland.
Note on data processing in the USA:
If you contact us via WhatsApp, it is possible that your data will be processed in the USA. In the opinion of the ECJ, the data protection standard in the USA is inadequate and there is a risk that your data will be processed by the US authorities for control and monitoring purposes, possibly without the possibility of redress. If you contact us by email or using the contact form, the data will not be transferred to the USA by WhatsApp.
When you contact us via WhatsApp, we automatically receive the following information from WhatsApp:
- Your phone number
- Your WhatsApp username
- Your profile picture
- Your profile info
- Your status, if applicable
- If applicable, when you were last online on WhatsApp
- Your message
- If applicable, whether you have received and / or read our news
4.6.2 Legal basis for data processing
Contact via WhatsApp and the associated disclosure of your data is voluntary. The processing is carried out on the basis of Art. 6 para. 1 s. 1 lit. a) GDPR.
4.6.3 Purpose of data processing
The purpose of data processing is to enable a simple and, for many people, everyday communication channel. This makes it easier for you and us to quickly exchange general service information and tips in the event of problems using our website.
4.6.4 Duration of storage
We will delete your data immediately after answering your service request. In rare cases, however, it may happen that we keep your data for a longer period of time. This can result from legal or contractual obligations.
4.6.5 Right to objection and erasure
Contact via WhatsApp is voluntary and can be ended at any time. You have the option of withdrawing your consent to data processing, see Art. 7 GDPR. A revocation takes effect from the point in time at which it is pronounced. It has an effect for the future. You can withdraw your consent at any time. This can be done by telephone, post, email or other means. The extent to which your data is disclosed depends on your individual privacy settings in WhatsApp Messenger. More on this here: https://www.whatsapp.com/legal/?lang=de#privacy-policy-managing-and-deleting-your-information
4.7.1 Description and scope of data processing
Our system emails, e.g. to confirm your registration, are sent using “Mailgun”, an email dispatch service. The data processing is carried out by: Mailgun Technologies, Inc., 548 Market St. # 43099 San Francisco, CA 94104, USA.
In this context, our and your email address, the subject of the email and the IP address of our website are processed as so-called metadata. In addition, by sending the e-mails, Mailgun gains knowledge of the content of the message itself. We trust the reliability and IT and data security of Mailgun. Furthermore, we have concluded an order processing contract with Mailgun. This is a contract in which Mailgun undertakes to protect the data of our users, to process it on our behalf in accordance with its data protection regulations and, in particular, not to pass it on to third parties. We also chose the server location in the EU. According to Mailgun, data is processed and stored in Germany in this case.
By choosing to send from the EU, Mailgun effectively stores the following information at the regional level:
- Domain metadata
- Event logs
- Mailing lists
- IP addresses
4.7.2 Legal basis for data processing
The data processing takes place on the basis of our legitimate interest in an effective e-mail dispatch, according to Art. 6 para. 1 s. 1 lit.f) GDPR.
4.7.3 Purpose of data processing
We use Mailgun as our shipping service provider to ensure that emails are sent effectively.
4.7.4 Duration of data storage
According to Mailgun, Mailgun stores your personal data, which is processed as part of the metadata, for 30 days in order to be able to isolate and correct any problems that may arise. The content of the message is stored for up to 72 hours in case a message is undeliverable on the first attempt and another attempt has to be made.
4.7.5 Objection and erasure
You have the option to object to data processing at any time. Please contact us for this.
5 Registration on the website
5.1 Description and scope of data processing
The data subject can register on our website. This requires the data subject to enter personal data in the registration form. The following data is at least collected for this:
- Email address
- First name
- Last name
The user can optionally specify the following data:
The information provided by the data subject in the registration mask will be used exclusively for processing and will not be disclosed to third parties.
5.2 Legal basis for data processing
If the data subject enters mandatory personal data in the registration form, the legal basis of the data processing is based on Art. 6 para. 1 s. 1 lit. b) GDPR. However, if the user also enters personal data in the optional input field, the data processing is based on Art. 6 para. 1 s. 1 lit. a) GDPR.
5.3 Purpose of data processing
The processing of personal data is used solely for us to finish your registration and organize your website-account.
5.4 Duration of storage
The data are deleted as soon as the purpose of storage is no longer required. This is the case if you delete your account and no statutory or regulatory retention periods of erasure contradict.
5.5 Right to objection and erasure
During and after the registration, the data subject is free to change, correct or delete their personal data.
6 Data processing for applications
6.1 Description and scope of data processing
We offer the opportunity to apply for jobs by email to firstname.lastname@example.org For this purpose, personal data is processed and stored for further processing during the respective application process.
6.2 Legal basis for data processing
Data processing will be based on Art. 88 GDPR and § 26 BDSG.
6.3 Purpose of data processing
We process your data exclusively for the purpose of carrying out the application process.
6.4 Duration and storage
In case of successful application and employment, the personal data is stored in accordance with the legal requirements. In case of unsuccessful application, the data will be deleted in accordance with the rules of the local erasure concept. In doing so the provisions of the AGG (German Employment Law), especially the existing evidence pursuant to § 22 AGG, are taken into account.
This does not apply if we are obliged to any legal erasure periods or if you have given consent to store your data for further communication with us (e.g. we have another suitable job in the future). If you have given consent the legal basis for further storage of your data is Art. 6 para. 1 s. 1 lit. c) or lit. a) GDPR.
6.5 Right to objection and erasure
You can contact us at any time and object to further processing of your data. All personal data of the application process will be deleted in this case.
7 Social media
We have given the social media managers Facebook, LinkedIn and YouTube via links on our website, the corresponding that the social media providers may receive data from you. If you click on the social media link, the website of the social social media manager will be improved. By calling up the website of the social media officer via our website, the social media officer in charge receives the relationship data from us via the administration. The social media claim took care of the information you heard us.
Note on data processing in the USA:
If you click on a social media link, you will receive data from you through the US labor representative. According to the ECJ, the data protection standard in the USA is lossy and there is a risk that your data will be owned by the US authorities for control and monitoring purposes, even without legal remedies. If you do not click on the links of the social media providers, no data will be transmitted.
Further information on data processing by the social media offers can be found here:
7.1 YouTube Video
7.1.1 Description and scope of data processing
We have integrated the services of YouTube on this website. We use for the integration of videos the provider YouTube. Data processing is carried out by: YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA,
Data processing for the European Economic Area and for Switzerland is carried out by: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
7.1.2 Legal basis of data processing
The legal basis for this data processing is your given consent, Art. 6 para. 1 s. 1 lit. a) GDPR.
7.1.3 Purpose of data processing
We use social media to promote our company. We also want to give you the opportunity to interact with social media through our website.
7.1.4 Duration of storage
Data collected by YouTube (Google) will be deleted by the controller after a fixed retention period of 9 to 18 months.
7.1.5 Right to objection and erasure
You can revoke your given consent anytime.To prevent the processing of data by YouTube, you have the possibility to log out of YouTube and delete all cookies before visiting our website. Additional settings and disagreements on the use of data for promotional purposes are available within the YouTube Profile settings.
8 Other tools of third-party providers
We also use third-party providers to help us with the site’s appearance and functionality. These are listed below:
8.1 Google Web Fonts
8.1.1 Description and scope of data processing
We use web fonts provided by Google for uniform representation of fonts on the website. Data processing for the European Economic Area and for Switzerland is carried out by: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
When you call up a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. To do this, the browser you use must connect to Google’s servers. As a result, Google learns that our website has been accessed via your IP address.
8.1.2 Legal basis of data processing
The legal basis is Art. 6 para. 1 s. 1 lit. f) GDPR. It is in our interest to make our website visually appealing and user-friendly at the same time.
8.1.3 Purpose of data processing
We use web fonts provided by Google for uniform representation of fonts on the website. The reason for us using Google web fonts is our interest to make our website vivid and user-friendly.
8.1.4 Duration of storage
We process personal data only as long as necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.
8.1.5 Right to objection and erasure
You have the option to object to data processing at any time. In the settings of your browser you can select to not download the fonts from servers of third parties. In this case, a default font which is already installed on your computer will be used.
8.2 StackPath (formerly Bootstrap CDN / Max CDN)
8.2.1 Description and scope of data processing
Our website uses the services of StackPath (formerly Max CDN). The data processing is carried out by: StackPath LLC, 2021 McKinney Ave., Suite 1100, Dallas TX 75201, USA.
In order to make our website modern, fast and clear, we use bootstrap technology by delivering collections of technical instructions (so-called libraries) to your browser. If you have not yet saved a copy in your browser via another website, the file will be transmitted to you when you visit our website and your IP address will be processed through this connection.
Further information on data protection can be found in the data protection declaration under the following link: https://www.stackpath.com/legal/privacy-statement/
8.2.2 Legal basis for data processing
The legal basis is based on Art. 6 para. 1 s. 1 lit. f) GDPR. It is our legitimate interest to ensure the effectiveness of the services we use.
8.2.3 Purpose of data processing
We use the services to ensure that our website runs efficiently by enabling content to be accessed more quickly and reliably.
8.2.4 Duration of storage
The data will be deleted if they are no longer required for the provision of the service and no legal, contractual or official retention periods prevent deletion.
8.2.5 Right to objection and erasure
You have the option to object to data processing at any time. For this please contact us.
9 Service providers from third countries
In order to be able to provide our services, we use the support of service providers from third party countries (non-EU countries). In order to ensure the protection of your personal data in this case, we conclude processing contracts with each – carefully selected – service provider. All of our processors provide sufficient guarantees to implement appropriate technical and organizational measures. Our third country data processors are either located in a country with an adequate level of data protection (Art. 45 GDPR) or provide appropriate safeguards (Art 46 GDPR).
Adequate level of protection: The provider comes from a country whose level of data protection has been recognized by the EU Commission. For more information, see: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en
EU standard contract clauses: Our provider has submitted to the EU standard contractual clauses to ensure secure data transfer. For more information, see: https://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2010:039:0005:0018:DE:PDF
Consent: In addition, a data transfer to a third country without an adequate level of protection will only take place if you have given us your consent in accordance with Art. 49 sec. 1 lit. a) GDPR for this purpose.
10 Your rights
You have the following rights with respect to the personal data concerning you:
10.1 Right to withdraw a given consent (Art. 7 GDPR)
If you have given your consent to the processing of your data, you can withdraw it at any time. This will affect the admissibility of processing your personal data by us for the time after you have withdrawn your consent. To withdraw your consent, contact us personally or in written form.
10.2 Right of access (Art. 15 GDPR)
You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to your personal data and the following information:
- the purpose of processing;
- the categories of personal data concerned;
- the recipients or the categories of recipient to whom your personal data have been or will be disclosed, in particular recipients in countries outside of the EU or international organisations;
- where possible, the envisaged period for which your personal data will be stored, or, if not possible, the criteria used to determine that period;
- all available information on the source of your personal data;
- the existence of automated decision-making, including profiling, referred to Art. 22 para. 1 and 4 GDPR and, in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.
In the case of such a request, you must provide enough information about your identity to proof that the request concerns your own personal data.
10.3 Right to rectification and erasure (Art. 16, 17 GDPR)
You have the right to obtain from us without undue delay the rectification and completion of inaccurate personal data concerning yourself.
You may also request the erasure of your personal data if any of the following applies to you:
- the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
- you withdraw consent on which the processing is based according to Art. 6 para. 1 s.1 lit. a) or Art. 9 para. 2 lit. a) GDPR, and where there is no other legal ground of processing;
- you object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or the you object to the processing pursuant to Art. 21 para. 2 GDPR;
- the personal data have been unlawfully processed;
- the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject;
- the personal data have been collected in relation to the offer of information society services referred to in Art. 8 para. 1.
Where we made the personal data public and are obliged to erase the personal data pursuant to Art. 17 para. 1 GDPR, we, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
These rights shall not apply to the extent that processing is necessary:
- for exercising the right of freedom of expression and information;
- for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health in accordance of Art. 9 para. 2 lit. h) and i) as well as Art. 9 para. 3 GDPR;
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, in so far as the right referred to above is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
- for the establishment, exercise or defence of legal claims.
10.4 Right to restriction of processing (Art. 18 GDPR)
You shall have the right to obtain from us restriction of processing where one of the following applies:
- the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
- the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
- we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
- you have objected to processing pursuant to Art. 21 para. 1 GDPR pending the verification whether our legitimate grounds override yours.
Where processing has been restricted under the aforementioned conditions, such personal data shall, except for storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the limitation of the processing is restricted, you will be informed by us before the restriction is lifted.
10.5 Right to information (Art. 19 GDPR)
If you have asserted us your right to rectification, erasure or restriction of data processing, we will inform all recipients of your personal data to correct, delete or restrict the processing of data, unless this proves impossible or involves disproportionate effort.
You also have the right to know which recipients have received your personal data.
10.6 Right to data portability (Art. 20 GDPR)
You have the right to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format. Also, you have the right to transmit those data to another controller, where
- the processing is based on consent pursuant of Art. 6 para. 1 s.1 lit. a) GDPR or of Art. 9 para. 2 lit. a) GDPR or is based on a contract pursuant of Art. 6 para. 1 s. 1 lit. b) DS-GVO; and
- the processing is carried out by automated means.
In exercising your right to data portability, you have the right to obtain that personal data transmitted directly from us to another controller, as far as technically feasible. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority that has been delegated to us.
10.7 Right to object (Art. 21 GDPR)
Where we based the processing of your personal data on a legitimate interest (Art. 6 para. 1 s. 1 lit. f) GDPR), you may object to the processing. The same applies if the data processing is based on Art. 6 para. 1 s. 1 lit. e).
In this case, we ask you to explain the reasons why we should not process your personal data. Based on this we will terminate or adapt the data processing or show you our legitimate reasons why we continue the data processing.
10.8 Right to lodge a complaint with supervisory authority (Art. 77 GDPR)
Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the infringes of the GDPR.
The supervisory authority to which the complaint has been submitted shall inform you of the status and results of the complaint, including the possibility of a judicial remedy according to Article 78 GDPR.
11 How you perceive these rights
To exercise these rights, please contact us.
12 Subject to change